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Newsletter

The newsletter add-on consists of newsletter stories and issues. Admins can create as many issues as they want but only the most current issue shows up in the add-on. Past issues are automatically archived and future issue wait in the cue until their publication date comes around to be displayed.

Too create a new issue log into the site and turn on Edit then navigate to the page where the newsletter add-on resides. Here you will see the admin links to manage the newsletter. The links allow you to Add a new page (story), edit the issue, add a new issue, create an email version of the current issue and edit categories.

Add a new Issue

• Click on the add a new issue in the administrator window. This will open a blank issue record.
• Name the issue
• Associate it to a newsletter if you have more than one template.
• The “Cover” box allows you to edit content before the display of the story overviews
• The Overview field displays after the newsletter link in the archives so you can provide a description about the issue (optional)

Add a new Story

To add a story you can click on the link in the administrator window or at the bottom of the newsletter home page you can click on the “add” tag and select newsletter story.

Either option will take you to a blank newsletter story record.

• The “Name” field is the story headline
• Active is set to default true which allows the story to display
• “Sort Order” allows you to determine the order the story will show in the issue it is an alpha sort order
• Issue ID defaults to the newsletter issue from where you came, but will drop down display all of the issues to allow you to change it.
• Category assigns the newsletter story to display underneath a category
• Overview is the content that displays on the landing page for the issue
• Copy is the content that displays on the details age for the story when the user clicks “read more”
• Allow printer page displays the printer page link on the story details page
• Allow email page displays the email page link on the story details page
• Allow Read More displays the Read More link underneath the overview content

When you are done editing your story click “OK” to save to the database and return to the page you were on.

Email Newsletter

To email the issue simply click on the “create email version” link in the administrator window. This will create a group email with that contains the newsletter landing page as the content for the email. In the group email record* you simply add a subject line choose and confirmation person select groups, send test to review and then send.

Newsletter Extension

There are times where you would like to include information about the issue or page in an obsure part of the template. For instance, you may want to put the Issue Number at the top of the template.

Add the Newsetter Extension to the newsletter template record where you need the text. Set the extension options for "issue" and give it a name, like "Issue number". Now when you edit the template, you can edit this block of test as well. Then, when you create a new issue, that part of the template will hold text that is only included on the issue you created. Create a new issue and edit the extension.

*For details about managing group emails refer to group email in the knowledge base