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How to Edit a Page

Adding a new web page requires that you create a new Child Page.  In website hierarchy, any page that is created as a link from another page is considered a Child Page.  Any page that spawns links to other relevant pages “underneath” it is considered the Parent Page of all the subsequent pages.  The subsequent pages are the Child Pages.

When you decide that you want to add a page of web content, you start by identifying the Parent Page – the page that your web visitor will be viewing when he clicks to get to your new page.  It could be your home page, or any other page in your website.

 

To create a new page:

Click on the green “add” tag, with presentation authoring either on or off.

 

If you choose the first root, this takes you to the Page Content List, which contains all of the pages in your website.  From this page you can edit existing pages or create new ones.  To add a new page, click on Add, this takes you to a blank content record.  If you choose the second you go right to a blank content record.

 

You now have generated an Add an entry to Page Content page.  This page provides you with the ability to add a great deal of content and functionality to your new page.

 

Populate the ‘Add an entry to Page Content’ fields in the following manner:

Name - Name the page.  This name is for internal reference only and will not be seen by your website viewers.

 

Active – Be sure to put a check in the Active box if you want your new page content to be viewable.  If you ever want to take the page off the website, but save the content, just go back into the Page Content record at any time and click the Active box off.

 

Headline - Give the page a headline.  This is what your visitors will see – it is the name of the link that appears on the Parent Page.

 

Copy - Write the Copy.  Note that you can format and edit the copy just as you did within Presentation Authoring.  You can also cut and paste existing copy into the Copy box, from another document.

Note that if you want to write or edit your copy in HTML, you can scroll to the far right side of the page and click on the Edit HTML button.  It will convert any text you have in the Copy box to HTML and will allow you to continue editing.  When you click on this button it also changes to say Edit WYSIWYG.  If you want to convert back to regular text, click on the Edit WYSIWYG button again, and it will convert back.

 

Overview - If you wish for your reader to see an overview of this page from the Parent Page, type an overview in the Overview box.  This text will appear on the parent page under the page headline (which is the link to the child page).  You can format this overview text as you would with any other copy.  You can also use HTML if you want, as described directly above.

 

Contact – You can assign a contact person for this web page if you want, using this drop-down menu.  It can be yourself, or no one, or any of  the people in your database that are designated as Content Managers.

 

Allow “See Also” – If you put a check mark in this box, your page will automatically include a notation at the bottom that says “See Also” and includes the capability of adding multiple links, to other websites or areas within your website.

 

Allow “Feedback Form” – If you put a check mark in this box, your page will automatically include a feedback form at the bottom.  It allows the website visitor to enter their name, email address and comments, and then hit “Submit.”

 

Allow “More Info” – If you put a check mark in this box, your page will automatically include a sentence at the bottom that says, “For more information please contact ______” The system will fill in the blank with whomever you assigned as the contact for this page.  Obviously this only works if you populate the Contact field, as described above.

 

Parent page Designate a Parent Page for this new page, from the list of all pages currently existing on your website.  To see the drop-down menu list, scroll to the right side of the page.  The link to your new Child Page will appear on whichever Parent Page you pick.

 

Parent page list nameAn internal system control field that is generated automatically, if appropriate.

 

Child list sort method You may have several child pages assigned to the same parent page.  The system keeps a list of them for you, and will sort this list any way you prefer.  Your choices are given in the drop-down menu.

 

Page views The system will keep track of how many times your new page has been viewed.  While you are building it this number will be “0”.

 

Alpha sort order  You may have several child pages assigned to the same parent page.  The number you assign in ‘Alpha sort order’ determines where this page will fall in the list of all the associated child pages.  This function only works if you also assign an order to all the rest of the associated child pages.  If there is any chance that you might add other child pages at a later date, it is best to use a sorting system with numbers like 100, 200, 300 rather than 1, 2, 3, so you can insert future child pages into the sequence.  For example, you might add pages 110 and 120 at a later date.  If you had the originals numbered 1, 2, 3, you would either have to stick the new pages at the end of the list, or re-do your whole ordering system.

 

Date expires – In order to keep your web content fresh and current, you may want to assign expiration dates to specific pages.  If so, enter that date here.  On that date, the page and the link will stop appearing on your site.

 

Activation date You can designate the day that you want this page to go live on your website.  That way you can prepare content in advance, and have it stored in the system, ready for the appropriate date.

 

Content tracking box - Many sites have a special area for dynamic content that is often called “What’s New”.  It may also be called “News of the Month” or “Featured Story” or anything that your organization designates.  You will have worked with the Contensive development team ahead of time to designate and name these special content areas.  The Content Tracking box is used to populate these dynamic areas with the appropriate content, as it becomes available.

This page was last reviewed Thursday, June 25, 2009

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